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Custom software for auto workshops

Custom software for auto workshops

No more paper work orders, missing parts and forgotten customers. We build a system that fits the way your workshop actually runs — with the first working version in weeks.

Chat on WhatsAppGet a proposal

Get a custom proposal

Takes ~30 seconds. We reply on the same business day.

The more specific you are, the faster we can come back with something useful.

No commitment, no spam. Your data stays with us.

Reality of workshops

Why your current system isn’t cutting it.

The most common symptoms we see when an operation gets in touch.

Work orders on paper or in a spreadsheet

Hand-written orders get lost at the counter, no history — nobody knows what each mechanic did on that car.

Parts inventory out of control

You find out a part is out of stock when you need to use it. Emergency orders, waiting customers, margins gone.

Customers never come back

No way to remember who’s due for a service. Without follow-up, the customer goes to the competition.

Dependent on one person’s spreadsheet

“João’s spreadsheet” runs everything. If he’s out, the workshop stops. Critical knowledge outside the system.

How we solve it

What we typically deliver for auto workshops.

Lean modules designed from your actual workflow. No bloat, no useless menus.

End-to-end digital work orders

Opened at the counter, updated by the mechanic, customer approval via WhatsApp, closeout and invoicing — all in one flow.

Inventory integrated with the order

Parts deduct as they enter the order, the system warns before stockouts, and vendor history is recorded.

Vehicle and customer history

Who the customer is, what services they had, when they should come back — ready to activate.

Real operations dashboard

Open orders, average ticket, mechanic workload — decisions based on data, not guesswork.

Deep dive

Why custom software works for auto workshops.

Auto workshops face a pain few off-the-shelf systems solve well: every shop works differently. Some handle only passenger cars, others mix motorcycles and utility vehicles, others specialize in fleets. The work order flow, parts control and customer relationship never fully fit a generic system.

Custom software solves this by designing the system around your process, not the other way around. We talk, map how the work order is created, how the mechanic updates status, how the customer is notified, how parts move. Then we build a lean system that covers exactly that flow — no menu full of features you’ll never use.

Common modules: work order open and close with photos and digital signature; parts inventory with minimum-stock alerts; customer and vehicle history with full audit trail; service reminders via WhatsApp; integration with electronic invoicing; financial dashboard with receivables and cash flow. Direct relationship: when you need an adjustment, you talk to whoever built the system — no support desk in the middle.

Real case

Before: Workshop with 4 spreadsheets, month-end closing taking 2 days, parts missing every week.

After: Single system integrating orders, inventory and customers, with WhatsApp approval.

Result: Month-end closing dropped from 2 days to 2 hours. Stockouts down 70% in 3 months.

How it works

From bottleneck to working system, in 3 steps.

No long proposal, no queue, no support desk in the middle. The process is simple because the relationship is direct.

  1. ~15 min
    01

    You describe the bottleneck

    Direct conversation on WhatsApp with someone in charge. No long forms, no middleman, no queue.

  2. 3–7 days
    02

    We design the solution and scope

    We map the process, define deliverables and timeline. You know what you’ll get — scope, deadline and price — before we start.

  3. 4–8 wks
    03

    We build in short cycles

    First working version in weeks, adjustments together with you, and the team available after delivery.

Results

Less manual work. More time to grow.

What changes when the software is designed for your operation, not the other way around.

Hours given back to the team

−60% rework

Manual data entry becomes an automated flow. Time freed up to sell, serve and grow.

Fewer errors, more predictability

Close books in hours

Data is entered once and flows to where it’s needed. End-of-month spreadsheet fixing — gone.

Ready to scale

No technical ceiling

The system grows with the business. More volume, new channels, new branches — without rebuilding everything.

Real business visibility

Real-time data

A dashboard with the indicator that matters to you. Decisions based on data, not on hunches at end of day.

FAQ · workshops

Custom software for auto workshops

Does it work for a small shop with 2 or 3 mechanics?

It does — and small shops usually see the biggest impact. They depend too much on the owner’s memory and a spreadsheet nobody else understands. A lean, well-designed system frees the manager’s time to sell and serve, instead of cataloging.

How long until the first version is running?

Depends on scope, but the pilot usually runs in 4 to 8 weeks. We start with the most painful bottleneck (work orders or inventory) and add modules in short cycles.

How much does it cost, roughly?

Projects for workshops fall within a range we discuss in the first chat. Scope, timeline and fixed price come in the proposal — before any signature. No surprises along the way.

Can we migrate from our current spreadsheets?

Yes. We import customers, vehicles, parts and work order history. The cleaner the spreadsheet, the cleaner the migration — but we handle messy data too.

Other industries

We work with other operations too.

Tell us your bottleneck in workshops. We send back a solution.

Direct chat on WhatsApp, no strings attached. In a few minutes you’ll know if working together makes sense.

Chat on WhatsApp

Get a custom proposal

Takes ~30 seconds. We reply on the same business day.

The more specific you are, the faster we can come back with something useful.

No commitment, no spam. Your data stays with us.

Get a proposal